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A guided tour of Facthory Email Intelligence: connect your Outlook mailbox and turn it into a prioritized, searchable, AI-assisted workspace that drafts replies in your own voice, keeps you on top of what needs an answer, and automates the busywork.
Customer-facing guide. Edit in Notion; facthory.com and FACTHORYAI/guides mirror Published content only. Replace placeholder images with product screenshots before wide release.
Facthory Email Intelligence connects your Microsoft Outlook mailbox and turns it into a calm, prioritized workspace. Instead of scrolling an endless inbox, you see what actually needs a reply, ask plain-language questions about your own threads, draft polished replies in your own writing style, and let dependable rules and automations handle the repetitive work — all in one place, and all under your control.
This overview shows what you can do. The following guides walk each capability step by step.
See what matters first. Every message is intelligently prioritized, so the mail that needs your attention today rises to the top — with a clear reason for each.
Ask your mailbox anything. Search by person, topic, date, or attachment, or simply ask a question in plain language and get an answer grounded in your real threads.
Reply in your own voice. Facthory learns your writing style from your sent mail and drafts replies that sound like you — always for your review before anything is sent.
Never lose track of a reply. Reply-urgency bands (Today, This week, No rush) tell you when something is owed an answer and why.
Automate the routine. Create tidy rules that file and organize mail, and set up automations that draft consistent replies at scale — with a human always in the loop.
Stay on top of meetings. Invitations surface with their response state and a one-click link back to the original email.
Everything is private to you. Your mailbox is only ever visible to you — teammates in the same workspace can never see your email.
Think of Email Intelligence as four layers that build on each other:
Connect — a secure, one-time Microsoft sign-in links your mailbox.
Understand — Facthory quietly organizes and prioritizes your mail in the background.
Assist — you search, ask, and draft with an assistant that knows your threads and your tone.
Automate — you promote the patterns you trust into rules and automations.
You connect your own account with Microsoft's secure sign-in — Facthory never asks for your password.
You choose whether Facthory can send on your behalf, or only prepare drafts for you to send.
You can disconnect at any time, which stops syncing and removes stored access.
Connect your Outlook mailbox — get set up in a few minutes.
Search and ask your mailbox — find anything and get grounded answers.
Priorities, smart replies and your writing tone — stay on top of what needs an answer.
Rules and automations — put the routine on autopilot, safely.
Placeholder images in this guide are intentional. In Notion, replace each image block with a current product screenshot and keep captions accurate for accessibility.
